If there are questionable transactions/expenditures on a reimbursement request, what should I do?
For policy interpretation and review of allowable costs, submit a ServiceNow request.
How do I know the specific traveler and trip dates for a charge that hits my ledger?
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Run the EBBR - Expense Budgetary Balance Report – GTCR report for Gift or Designated Worktag funds. Run the SABER report for Grant Worktags.
Where can I find the most current Georgia Tech travel policies?
Detailed information about GT Travel Policy can be found at the Travel Policy page of the GT Policy Library.
What insurance is included on the State of GA mandatory rental car contracts?
LDW (Loss Damage Waiver) and CDW (Collision Damage Waiver) is included at no additional cost. The traveler must rent with the contract number for insurance coverage to be in effect. When traveling internationally, travelers should obtain all insurance coverage offered. Questions regarding insurance coverage should be directed to the Insurance and Claims department at 404-894-3483.
What are the rental car contract numbers?
The Hertz Contract is #2018737 and the Enterprise Contract is #03W1179. Both vendors allow GT employees age 18 and over to rent a vehicle, and the rates include CDW and LDW insurance. The traveler must rent with the contract number for insurance coverage to be in effect.
How do I enter/look up the daily per diem rate?
Within Workday, where the Expense Item selected is Meals Per Diem, complete the required fields in the Item Detail section. Once the Arrival and Departure dates are entered, those dates are fixed and details in the Travel Journal section are prepopulated.
What do I need to do to expedite my reimbursement that has been an In-Progress status?
Travelers that have expense reports in an In-Progress status should log into Workday. In Progress status means the Expense Report has been submitted and is currently in approval workflow. After opening the Expense Report, you can view the awaiting action items under the Business Process tab. You may contact the person listed to expedite the processing of the Expense Report.
How can I check the status of my T&E reimbursement?
In Workday select Expenses, then Expense Reports (in the View section), and use the My Expense Reports report. You can review by Expense Report status – Approved, Canceled, Draft, and In Progress. The Paid/Unpaid status of an Expense Report can be viewed in the Worker Paid column.
How do I gain access to the online T&E System?
All employees active on Payroll have access to the T&E System via TechWorks. Training is not required in order to gain access, however, training guides and job aids can be found on ServiceNow.