How do I enter or lookup the per diem rate?
To enter a daily per diem rate for a specific date range within an Expense Report, search for "Meals Per Diem" as the Expense Item. For both employees and non-employees, options for Domestic and International (Expense Reports Only) rates will be available.
Use the “Custom” option only in circumstances where the standard Meals Per Diem selections cannot accommodate the situation (e.g., when using various Worktags). A justification is required when using the Custom option, along with a screenshot of the applicable Meals Per Diem rate to support the reimbursable amount.
To look up daily per diem rates, review the table below:
| Destination | Daily Per Diem |
|---|---|
| In State (Georgia) | Full Daily Per Diem is $50.00, per SAO policy. Breakfast = $13.00, Lunch = $14.00, Dinner = $23.00 |
| Out of State and International | Visit the DoD website. Use the CONUS Lookup for Continental States, and the Foreign & Non-Foreign OCONUS Lookup for other locations. |
Note: Eligibility applies to all Meals Per Diem rates. Travelers are eligible for only 75% of the total day's per diem rate on the first and last day of travel.
When personal travel is mixed with business travel, how do I document meals per diem on the Expense Report?
The start and end dates of your meals per diem should reflect the entire trip. Only business travel dates are eligible for reimbursement; personal travel dates must be marked as “Not Eligible.”
Example:
Jane Doe traveled 9/1/25 – 9/10/25. The conference ran 9/2/25 – 9/5/25.
Start Date: 9/1/25
End Date: 9/10/25
Meals eligible for reimbursement: 9/1/25 through 9/5 or 9/6, depending on the expected completion of business.
Meals not eligible for reimbursement: 9/6 (if not business), 9/7 – 9/10.