Important Updates

Robotic Process Automation to Drive Efficiencies in Paying Invoices - February 9, 2023
On February 9, 2023, Procurement and Business Services began deploying a bot to help reduce the number of supplier invoices that go unpaid due to missing receipts...
AP and Procurement Virtual Office Hours
AP and Procurement are hosting regular Virtual Office Hours every Wednesday and Thursday to help answer any questions that our campus partners have about current or future needs.  The Virtual Office Hours are available to all campus users to answer any AP or Procurement related questions...
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Training

Online Accounts Payable Training takes users through a module that covers procurement policies and procedures, purchase orders, supplier onboarding, invoice submissions, and more.  It is open to all Georgia Tech employees, and is strongly recommended for the following roles:

  • Grant Budget Specialist, etc.
  • Cost Center Manager
  • Accountant
  • Driver Worktag Manager

To access the training, navigate to https://b.gatech.edu/genius

Click on the View Course Catalog link in the left navigation pane.  Then type Accounts Payable in the search bar at the top of the page, and click Find Course. The course will appear.  Click the Register button to continue. Click the Proceed to Checkout link in the upper right corner of the page, and click Confirm in your cart.

Accounts Payable Process Crosswalk

Workday go-live was on July 1, 2019 and some of the processes for Accounts Payable have changed. All invoices are still to be delivered to apinvoices@gatech.edu with a valid Workday PO number. Please see the AP Crosswalk as a guide on pre Workday processes and how the same tasks can be accomplished in Workday. For additional questions or concerns, please submit a ServiceNow request.

Payment Inquiries

Suppliers should use the Supplier Portal for payment inquires.

Workday PO/Invoice Payment Inquiry (NON-TRAVEL)

NOTE: Campus personnel needing to inquire on legacy Travel payments should use Legacy Financials system.  The legacy Travel reporting site has been decommissioned.