The information in these resource guides addresses some of the most frequently asked questions about Procurement procedures.
(text and background only visible when logged in)
PCard 101
This guide serves as a refresher on common knowledge about PCard usage and is designed to help you navigate PCard information effectively.
Security
Safeguard your PCard like a personal credit card to prevent fraud.
Requisition
An approved PCard requisition form is required before making purchases. Check the requisition flowchart for exceptions.
Usage
Use your PCard for official GT business purchases only.
Discrepancies
As a cardholder, it’s your responsibility to resolve discrepancies and ensure credits are received. Contact the supplier for incorrect charges and communicate with PCard and BOA for any fraudulent transactions.
Support
For inquiries or requests, reach out to PCard via Service Now.
Verification Process
Transactions load daily to Workday and should be reconciled immediately. Attach all necessary supporting documents to PCV.
Limit Increase
If a purchase exceeds your spending limit, submit a limit increase through Service Now. Splitting purchases to bypass limits is prohibited.
Food Purchase
No food purchases on PCard unless for a student’s meal.
Allowable Items
- Books
- Office supplies
- Printing
- Conferences
- Lab/Research Supplies
- Temporary services
- Utilities
- Student travel
*For a comprehensive list of prohibited and allowable items, refer to PCard Policy 5.2.1.8.
Prohibited Items
- Personal use
- Employee travel
- Entertainment expenses
- Fines, late fees and penalties (including parking tickets)
- Flowers or Gifts
- Personal memberships
- Inventory equipment
- Single units $3,000 or more including freight
- Internal purchases from units within the Institute
- Sales tax from vendors within the State of Georgia
- Service/Recognition Awards