Can I combine personal travel with business travel when booking airfare through Travel Inc.?

Yes, but a cost comparison, with and without personal travel must be completed and documented prior to booking. Reimbursement will be limited to the lowest airfare cost.

What if the airfare that includes both personal and business travel is cheaper than the business-only fare? Am I allowed to use Direct Bill?

Yes, you may use Direct Bill. However, a cost comparison must be requested and documented prior to booking.
The comparison must be attached to the Expense Report when the Airfare – Paid by GT – Direct Bill Expense Item is claimed as a personal expense, to support that the amount charged to Georgia Tech was the most cost-effective fare.

What if the airfare that includes both personal and business travel is NOT cheaper than the business-only fare? Am I allowed to use Direct Bill? Am I allowed to book it?

Yes, the airfare can be booked. However, Direct Bill must NOT be used as the form of payment. The traveler must pay for the airfare using personal funds and may seek reimbursement only up to the cost of the most economical fare. A cost comparison must be requested and documented prior to booking. This comparison must be attached to the Expense Report to support the reimbursement amount.