Know Before You Go! What You Need To Know When Preparing For Travel

Visit our Know Before You Go page to get valuable information you will need before you travel.

Worldwide Emergency Travel Assistance

All benefits-eligible USG employees traveling abroad, including spouses and dependents, have access to travel assistance services from Redpoint, a service provided in conjunction with the USG’s group life insurance plan through Minnesota Life. For more information visit https://redpointtravelprotection.com/plan/securian

Other Resources

Car Allowance Guidance

Charter Bus Services

Travel Booking

Travel Inc. handles airfare, hotel and car rental reservations. They can be contacted via email or phone number, based on the traveler’s needs. Employee travelers can use Concur (by logging in via Techworks and clicking on the “C” icon).

Safety Plan while Traveling

The Environmental Health and Safety (EHS) Department at Georgia Tech assists faculty, staff, and students in planning for and addressing potential health and safety issues that may arise during field research. For more information, visit https://ehs.gatech.edu

Before traveling for Georgia Tech business, it is important for travelers to review Georgia Tech’s travel safety and compliance information. Being aware of health, safety, and export control requirements helps protect the traveler, supports a safe and successful trip, and ensures the Institute remains in compliance with U.S. and international regulations. For more information, visit: https://generalcounsel.gatech.edu/ethics-and-compliance/exportandtrade/international-travel-collaborations

All benefits-eligible USG employees traveling abroad have access to 24/7 emergency assistance, medical evacuation, and travel support through Redpoint, provided in partnership with Minnesota Life. Coverage applies to both business and personal travel, domestically and internationally, for up to 90 consecutive days. For the most current information and a complete list of available resources, visit https://redpointtravelprotection.com/plan/securian

Lodging

The following hotels offer Direct Billing options for local travel.

Wyndham Hotels & Resorts

Georgia Tech special Wyndham Hotel rates are available through Travel Incorporated and Concur for both domestic and foreign travel. You will save 20% off the Best Available Rate*. You can also make your reservation from the Wyndham Business website using the GT Corporate ID 1000005168, or call 1-800-407-9832 and ask for the Georgia Tech Discounted Rate. Access fast booking features by booking through the Wyndham Hotels & Resorts App!

Hilton Hotels

Georgia Tech special Hilton Hotel rates are available through Travel Inc. and Concur for both domestic and international travel. You will save 8% with the chain-wide discount at all global Hilton Hotels*. Corporate discounts codes by brand are listed below. The Hampton Inn Atlanta Georgia Tech Hotel offers excellent business travel options locally including Direct Billing (non-employees only), Group Blocks, and Bus Parking.

NOTE: Lodging discounts are applicable for official GT Business Travel only.

Airfare

Delta Airlines

Take advantage of Georgia Tech’s special Delta Air Lines contract rates, offering 2% to 30% savings on domestic and international travel when booked through Travel Incorporated or Concur. Available exclusively for official Institute business travel, with airfare selected at the lowest cost that meets scheduling needs.

Southwest Airlines

Southwest Airlines is proud to support Georgia Tech through a tailored travel partnership that prioritizes flexibility, affordability, and convenience. Faculty, staff, and students benefit from exclusive discounts ranging from 1% to 8%* when booking through Concur with Atlanta as either the origin or destination. Our flexible partnership allows for refunds on non-refundable fares, name changes for group travel, and the creation of meeting agreements. For more information, please visit the Southwest Business Experience Landing Page, a dedicated hub that brings together resources like Traveler perks and promotions, information about flying with Southwest, transformation updates, and more.

NOTE: Airfare discounts are applicable for official GT Business Travel only.

Rental Vehicles

Enterprise and Hertz statewide rental car contracts* provide CDW and LDW insurance at no extra cost for Georgia Tech employees when renting for business travel using the contract number and following the guidelines below. Luxury vehicles are not included. Rentals outside of these parameters should request CDW and LDW coverage, which is fully reimbursable.

Parking

PreFlight

Save big and park smart with PreFlight by signing up for the Express Pass Program on the app and making parking a breeze, simply by scanning your Digital Frequent Parker Card on entry and exit to enjoy the GA Tech Corporate Rate of 35% off the posted rates by using Corporate Code 1172. Please note that the corporate rate cannot be combined with other discounts, prepays, or coupons. Corporate discounts can only be received when using your express pass to enter and exit the lot.

theParkingSpot

Enjoy 25% off Atlanta-area parking and 15% off locations outside Atlanta with The Parking Spot for business travel, earn points toward free parking with every stay, take advantage of covered, uncovered, and valet parking, quick shuttle service, touchless entry and exit using the mobile app, and free reservations at all locations, simply download the app, click “Join For Free,” select Corporate Membership, and enter the Corporate Code Geor1693.