Will I lose Frequent Flyer/TSA airfare benefits while using Travel Inc?
No. Add your Frequent Flyer and TSA PreCheck numbers in your Concur profile under Travel Preferences.
Can I pay for airfare with a personal credit card instead of Direct Bill?
Yes. Direct Bill is optional. You may choose to use a personal credit card within your Concur profile.
Is using Travel Inc Required?
Yes, for airfare reservations. It is optional for lodging or rental vehicle bookings arrangements.
All airfare for Georgia Tech business travel must be booked through Travel Inc., either via Concur or by contacting their agents directly. This requirement applies to both employees and non-employees traveling on official Georgia Tech business.
If there are questionable transactions/expenditures on a reimbursement request, what should I do?
For policy interpretation and review of allowable costs, submit a ServiceNow request.
How do I know the specific traveler and trip dates for a charge that hits my ledger?
- Read more about How do I know the specific traveler and trip dates for a charge that hits my ledger?
Run the EBBR - Expense Budgetary Balance Report – GTCR report for Gift or Designated Worktag funds. Run the SABER report for Grant Worktags.
Where can I find the most current Georgia Tech travel policies?
Detailed information about GT Travel Policy can be found at the Travel Policy page of the GT Policy Library.
What insurance is included on the State of GA mandatory rental car contracts?
LDW (Loss Damage Waiver) and CDW (Collision Damage Waiver) is included at no additional cost. The traveler must rent with the contract number for insurance coverage to be in effect. When traveling internationally, travelers should obtain all insurance coverage offered. Questions regarding insurance coverage should be directed to the Insurance and Claims department at 404-894-3483.
What are the rental car contract numbers?
The Hertz Contract number is #2018737, and the Enterprise Contract number is #03W1179. Both vendors allow only Georgia Tech employees aged 18 and over to rent vehicles for official GT business travel.
The rental rates include Collision Damage Waiver (CDW) and Loss Damage Waiver (LDW) insurance if the vehicle is rented under the statewide contract number and within the following parameters:
Enterprise: Reservations must originate in-state (Georgia). All Georgia locations apply.
How do I enter or lookup the per diem rate?
To enter a daily per diem rate for a specific date range within an Expense Report, search for "Meals Per Diem" as the Expense Item. For both employees and non-employees, options for Domestic and International (Expense Reports Only) rates will be available.
What do I need to do to expedite my reimbursement that has been an In-Progress status?
Travelers that have expense reports in an In-Progress status should log into Workday. In Progress status means the Expense Report has been submitted and is currently in approval workflow. After opening the Expense Report, you can view the awaiting action items under the Business Process tab. You may contact the person listed to expedite the processing of the Expense Report.