The information in these resource guides addresses some of the most frequently asked questions about Procurement procedures.
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PCard 101
This guide serves as a refresher on common knowledge about PCard usage and is designed to help you navigate PCard information effectively.
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Security
Safeguard your PCard like a personal credit card to prevent fraud.
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Requisition
An approved PCard requisition form is required before making purchases. Check the requisition flowchart for exceptions.
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Usage
Use your PCard for official GT business purchases only.
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Discrepancies
As a cardholder, it’s your responsibility to resolve discrepancies and ensure credits are received. Contact the supplier for incorrect charges and communicate with PCard and BOA for any fraudulent transactions.
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Support
For inquiries or requests, reach out to PCard via Service Now.
![](/sites/default/files/inline-images/Screenshot%202024-08-20%20at%2012.56.36%E2%80%AFPM.png)
Verification Process
Transactions load daily to Workday and should be reconciled immediately. Attach all necessary supporting documents to PCV.
![](/sites/default/files/inline-images/Screenshot%202024-08-20%20at%204.21.13%E2%80%AFPM.png)
Limit Increase
If a purchase exceeds your spending limit, submit a limit increase through Service Now. Splitting purchases to bypass limits is prohibited.
![](/sites/default/files/inline-images/Screenshot%202024-08-20%20at%2012.56.45%E2%80%AFPM.png)
Food Purchase
No food purchases on PCard unless for a student’s meal.
Allowable Items
- Books
- Office supplies
- Printing
- Conferences
- Lab/Research Supplies
- Temporary services
- Utilities
- Student travel
*For a comprehensive list of prohibited and allowable items, refer to PCard Policy 5.2.1.8.
Prohibited Items
- Personal use
- Employee travel
- Entertainment expenses
- Fines, late fees and penalties (including parking tickets)
- Flowers or Gifts
- Personal memberships
- Inventory equipment
- Single units $3,000 or more including freight
- Internal purchases from units within the Institute
- Sales tax from vendors within the State of Georgia
- Service/Recognition Awards