Expense reports must be submitted, approved, and awaiting Expense Partners approval by Friday, Dec. 6, at 5 p.m. for processing before winter break. 

The Travel Team will process travel expense reports on a first-come, first-served basis until final settlement, though reimbursement is not guaranteed for reports submitted after the deadline. Currently, there is a high volume of expense reports in “Draft” or “In Progress” status. Expense Preparers should assist employees in completing and submitting draft reports, while Managers/Cost Center Managers should promptly approve those in progress.  

Remember to submit expenses for reimbursement within 10 days after an event or trip, but no later than 45 calendar days. Beginning January 1, 2025, expenses submitted more than 60 days after completion will be considered taxable income per IRS guidelines.