If there is a Statewide or GT Agency Contract with a supplier, where do I find the Contract in Workday?

-Navigate to Find Supplier Contracts-CR via search
-Enter Supplier Name; Hit Enter (select supplier name if more than one option appears)
-Select OK 
 Note: All statewide contracts are not in Workday. For a complete list of statewide contracts, please visit http://doas.ga.gov/state-purchasing/statewide-contracts

Once a requisition is submitted in Workday, how do I add an attachment or link?

-Navigate to Find Requisitions via search, or the My Requisitions worklet.
-Select Related Actions for the Requisition.
-Hover over Requisition
-Select Edit (to make changes) 
 Note: Editing a requisition will withdraw the requisition and re-submit it into workflow

Once the PO has been submitted, how can I get a copy?

The following roles may open/view the .pdf version of the purchase order if they were in the requisition workflow: 
•RQ Initiator 
•RQ Reviewer 
•Cost Center Manager

We have issued a PO in our department but the project is in another department. Which department does the supplier invoice go to for approval?

The supplier invoice approval will route to the cost center that is on the PO.

What is a Document Search?

A Document Search provides the ability to search Purchase Orders and Invoices across dates relative to the current date (e.g., yesterday or last month). When doing this, user will be presented with search results that span across multiple documents types.
Note: User must Connect to Supplier Website in Workday to search for documents related to purchase orders and invoices. 

When using a Bill Only Form, does a PO dispatch to the vendor?

No, the PO does not dispatch to the vendor.

Where should Agreements for Hotel, License, Catering, and Software be sent?

If you plan to encumber funds, please attach the Agreement to the requisition for signature. All Contract Agreements requiring a signature that do not require funds to be encumbered, should be forwarded to the Procurement Department via ServiceNow Incident Request. 

Why do I have to receive a purchase order in Workday?

Purchase orders that have goods lines and the total amount of the purchase order is $3,000 or greater require receipt. Receipts are part of AP’s 3-way match. The Purchase Order, Receipts, and Invoices must match in order for AP to pay invoices on a Purchase Order that is greater than $3,000. Note: Receipts are not required for purchase orders that have service lines or “Bill Only” purchase orders.