Items are missing during my annual inventory. What should I do?
If surplus paperwork for missing items cannot be submitted for verification, items will remain on departments inventory with a missing status.
How do I dispose of out-of-state equipment and have it removed from my inventory?
Contact the Logistics department via ServiceNow to get approval from the State before the item is disposed of, and then we can remove it from your inventory. If the item is disposed of prior to obtaining approval, the item will remain on your inventory.
I need to surplus a large amount of items, can GT Surplus come and pick them up?
The GT Logistics staff can schedule a time to come by and view the items you have for surplus. If there are more items to surplus than our department can handle, you will be instructed on how to hire someone to bring the items to our warehouse.
My PI is leaving. How can they take their equipment with them?
After receiving approval from the proper individuals in your area, contact the Logistics Department via ServiceNow. A Logistics Specialist will review the process with your department.
Can we donate items to schools or other organizations?
No, items cannot be donated to other organizations; all items have to go through GA DOAS-Surplus.
What is the disposal procedure for hard drives, cell phones, and items with sensitive information?
A request should be submitted to Logistics via ServiceNow for requesting a hard-drive bin. Once the bin is full, the department will need to submit a Non-Inventory Surplus Form to have the bin removed. All items are then secured and sent to the vendor for disposal (wipe clean/shredded).
Where can I find a list of available surplus items?
Visit the Surplus SharePoint Site to view current surplus items. Access to this site is restricted to Georgia Tech faculty and staff. If you are already logged into Office 365, you will be automatically logged in. See instructions for assistance. Please note that not all items are listed.
What happens to GT surplus property once it is picked up?
Items arrive at our warehouse. We keep items for a limited period of time to allow for other departments on campus to view them. After a given time period, we submit the items to the Department of Administrative Services Surplus Division for transfer. The items are transferred to another agency, sold, or placed for disposal.
Does my department have to pay for surplus property we would like to have?
Surplus property is available to campus at no fee. You may make an appointment to view surplus property by calling the Logistics Team at 404-894-5000.
All items must be picked up by you.
Can I obtain surplus property for my personal use?
No, surplus items cannot be taken for personal use.