Helpful Hints for Purchasing under the GA IT Staffing Services Contract (99999001 SPD0000149-0001)

Accessing VectorVMS

Submitting a Requisition

For any assistance in creating your VectorVMS requisition, please contact your CAI Contract Manager or email georgia.help@cai.io

  • Information needed for requisition creation
    • Job Title – Refer to the “Georgia_IT_Staffing_Solutions_Job_Titles” document for a listing of the job titles and descriptions approved for use under this contract. This document is also accessible in the VMS.
    • Hourly pay rate for selected resource
    • Required/Desired skills and experience levels needed to be eligible for the position
    • Agency specific onboarding requirements
  • Requisition Approval Process
    • After requisition is submitted in VMS, it will be routed through configured agency approval workflow
    • CAI will do a final review of the requisition before releasing it to the Supplier network through the VMS

Candidate Review and Selection

  • CAI Contract Manager will forward the best 3-5 candidates to the Authorized User for consideration within 3 business days of release of the requisition
  • Work with your CAI Contract Manager to schedule your candidate interviews as soon as possible
  • Use “Request Engagement” functionality within the VMS to indicate the candidate you choose to fill the position

Onboarding and Engagement

  • Send Purchase Order or Funding document to CAI Helpdesk - georgia.help@cai.io
  • CAI Contract Manager will ensure all onboarding tasks are completed by the Supplier and candidate prior to candidate starting work
  • CAI will be responsible for all administrative tasks within the VMS (engagement creation, disengagements, extensions, timesheet tracking, user setups, etc)
  • Authorized user should approve timesheets by close of business Tuesday
  • Complete candidate evaluations in the VMS as requested
    • Contact your CAI Contract Manager immediately regarding any performance issues