The Institute has been notified by the State Accounting Office of a reduction in mileage reimbursement rate, effective January 1, 2021.

The mileage reimbursement rate for the use of private vehicles on official Institute business, has been reduced to $0.56 cents per mile, and is applicable to travel that occurred on or after January 1, 2021. Travel completed before that date will be calculated at the previous rate of $0.575 cents per mile.  

The new mileage rate has been updated in Workday. New expense items have also been created in Workday for the new 2021 mileage rate titled “Mileage Personal Vehicle – Domestic 2021” for employees and “Non-Employee Mileage – Travel 2021” for non-employees.

The previous expense items with the 2019 mileage rates have been removed.

The mileage rates for the calendar years in Workday are as follows: 

  • 2021 employee and non-employee rate is $0.56 per mile 
  • 2020 employee and non-employee rate is $0.575 per mile 

Travelers are to select the expense item corresponding to the calendar year that the travel for mileage occurred. Please note that if the incorrect expense item is selected, the expense report will be sent back for correction. 

For additional information or questions please contact the travel team by creating a ticket through ServiceNow.